Next steps on the road to a big show

Inventory System Established

I started with my friend 5 yrs ago, Marie Roozen to make money for Christmas. Jewelry by two friends was born. We found out that Intel had Holiday craft shows on 4 campuses. No fees for the table.  Duane  (my Hubby) just had to be the escort.  So bought $600.00 worth of Gemstones and started creating necklaces  and jewelry sets.  We did this for 3 yrs and then Marie went to college to become a hairdresser.  I had to come up with a different name.

The Howling Dog Jewelry was born due to my little partner Mesha a long hair Chihuahua who liked to sing to mattress commercials. He is now 14yrs old and will sing on command.   Marie was still there to help me sell at Intel. I am very grateful as a blind artistmesha I needed someone with good eyes to help deal with more than one customer at a time. Marie totally understands my eye issues. Howling Dog Jewelry was still a hobby. Inventory what’s that?  I kinda knew what I had and I knew that I made money on each piece. Intel show averaged $600.00  year.

Still with a mindset of this being only a hobby I started selling at a 12 week summer market called Tuesday Night Market Place.  Show cost was $485 for the 12 weeks. My avg. for the past 3 years was about $1100 a yr.. Still NO Inventory per se , I knew I needed something but didn’t know how to start one from  hobby mindset to a business one. Inventory what is it?


Fast forward to today,  I have finally figured out an inventory system. Now I will be able to track sales, in turn will help me be better at purchasing products for my jewelry lines and styles.  This is a sample of what I came up with:

Love Beetle Rocks Line; BugN, Bug NS, BugB, BugBS, BugE, BugR,BugBr

Rose Jewelry Line; RN, RNS, RB, RBS, RE, RR, RBr

These stand for Necklace, Necklace sets, Bracelets, Bracelet sets, Earrings, Rings, and Brooches

All jewelry has been inventoried , priced, and labeled with inventory codes. Then we will inventory what is on display and a quick inventory at the end of each day. Well, that is an ambitious plan but I think it might help with what sold compared to receipts and check to see if there was any loss do to theft. Or we can just do a final inventory at the end of the show. If you have any thoughts on this please share. 

Thank you for visiting my blog.   I will be blogging my experience.

Cindy Peterson

Howling Dog Jewelry

“Follow your artistic passions, even with vision issues”





3 thoughts on “Next steps on the road to a big show

  1. kjewelrycreations November 24, 2015 / 10:19 PM

    Great blog post!! Hope all your shows are successes the rest of this year and next! I like your labeling system!


  2. tanglestwistsntreasures November 25, 2015 / 9:09 AM

    You might consider using a couple of things to help you along your journey. Craftybase is an inventory management program especially for crafters. It’s web-based, $12.99/month, and allows you to manage both your materials and product inventory from any web-enabled device. I do my base work on the computer, and then adjust on-the-fly from the tablet, when at shows. Further, it has Square integration.

    Square is the second thing I’d suggest. It’s been a life-saver for me. It’s free to use, the basic card slider is free. Square takes a small fee from each credit card transaction you run. You have to be “web enabled” at your location to use it, which means you have to either be connected to the cell tower, or you have to be on internet. Many places have free hotspots, so it’s not that difficult to have someone check for you. If you don’t have web access, you can still run cards, and make sales, but Square won’t send the transaction to the credit card companies until you’re somewhere with internet. This means, you don’t really know whether or not the card actually cleared until after your product is in the customer’s hands. (Personally, I don’t like taking that risk, so if I don’t have a web connection, I don’t take credit cards for that day.) I’ve had two shows now, where I’ve done nothing *but* credit card transactions, and without Square, I would’ve missed hundreds of dollars in sales.

    The best part of these two products is that they integrate seamlessly with each other, halving the work of inventory management. Square has a free register program which allows you to snap a picture of a piece, and enter its sale statistics into the program very quickly. Then when you ring up a customer, you just pick the picture of the piece you’re selling from a grid of pictures. It will automatically figure the sale amount for all the items, and add any required tax for you. Once you put all your pieces into Square, it automatically copies them into Craftybase’s inventory, so that all you have to do is make your “recipes” for each piece, and Craftybase will tell you how much it cost to make that piece, and deduct all the materials from your inventory. Further, when you make a sale, Craftybase will update itself to match Square’s product inventory count, so after you make sales, those sales will be removed from Craftybase, telling you when you need to make more inventory.


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